Compasso Tax Corporation is deeply aware of its social responsibility to properly handle personal information and specified personal information (hereinafter referred to as “personal information, etc.”) in the course of its tax accountant business. Compasso Tax Corporation is deeply aware of its social responsibility to properly handle personal information and specific personal information (hereinafter referred to as “personal information, etc.”) in the course of its tax accountant business, and will strive to protect personal information, etc.
Formulation and Continuous Improvement of Personal Information Protection Management System
In addition to conducting educational activities on the importance of personal information protection, we will formulate, implement, maintain, and continuously improve our management system, including this policy and personal information protection regulations, in order to appropriately protect personal information. 2.
Compliance with Personal Information Protection Regulations
In accordance with the rules of the personal information protection management system, we will establish a personal information protection manager and an appropriate management system, acquire and use personal information, etc. in an appropriate manner, and will not use it for any other purpose. We will not provide personal information, etc. to any third party unless we have the consent of the person in question, are permitted to do so by law, or have a legitimate reason to do so. 3.
Ensuring the Accuracy and Security of Personal Information
In addition to striving to keep personal information accurate and up-to-date, the Company will take reasonable safety measures, including information security measures, improve and correct such measures, and strive to prevent unauthorized access to personal information, etc., and the loss, destruction, falsification, leakage, etc., of personal information, etc.
Respect for the Rights of the Individual
The Company will respond sincerely and promptly to complaints and consultations regarding the handling of personal information. 5.
Compliance with Laws, Regulations, and Other Standards for the Protection of Personal Information
We will comply with laws, regulations, and other standards applicable to the protection of personal information in the handling of personal information.
Enacted on March 31, 2005
Last revised on November 1, 2008
Akiko Wakabayashi, Representative Partner, Compasso Tax Corporation
Handling of Personal Information
Compasso Tax Corporation (hereinafter referred to as “the Company”) pays close attention to the handling of personal information in accordance with the Personal Information Protection Policy so that our clients and related parties can feel secure. The following is a guide to the handling of personal information by the Company. 1.
Purpose of acquisition of personal information by the Company and its group companies, etc. and use of personal information including retained personal data
Personal information will be used within the scope necessary to achieve the following purposes in the business of the Company and its group companies, etc. In addition, the Company and its Group Companies, etc. conduct their business within the scope of the Professional Tax Accountants, Certified Public Accountants, and Social Insurance and Labor Consultants Act and the Articles of Incorporation, etc. When acquiring personal information directly in writing, etc., we will clearly state the purpose of use in advance, except in cases where laws and regulations stipulate that there is no need to state such purpose. In the case of direct acquisition of personal information by other means, and in the case of acquisition of personal information by public information or indirectly, we will use the information within the scope necessary to achieve the following purposes of use.
Purposes of use of personal information acquired in connection with entrusted business
A. Purpose of use of personal information excluding personal number
Tax representation, preparation of tax documents, tax consultation, accounting services, etc.
Accounting advisor, work as an assistant in litigation related to taxation
Accounting and other auditing services
Social insurance and labor insurance services
Payroll calculation, year-end adjustment
Corporate defense and risk management
Various applications and notifications, etc. to the competent authorities
Handling of legal and administrative duties
Statistics on business conditions, compensation levels, etc.
Provision of services incidental to and related to the above
Responding to opinions, requests, inquiries, etc. from customers
Management of the above operations
B. Purposes of Use of Personal Information Including Personal Number (hereinafter referred to as “Specified Personal Information”) The Company will use personal information for the following purposes as specified in the Number Law, etc.
Tax representation, preparation of tax documents, and tax consultation
Accounting and other audit work
Health insurance and welfare pension insurance notification administration
Administrative work related to unemployment insurance
Preparation of withholding tax forms and payment records
Administrative work incidental to the above
Purpose of use of personal information of business partners and related parties
A. Purpose of use of personal information excluding personal numbers
Performance and management of transactions
B. Purpose of use of specified personal information
Preparation of payment records
3. Purpose of use of personal information of applicants for job openings
Recruitment activities (personal numbers will not be obtained)
Purpose of use of personal information of employees and their dependents
A. Purpose of use of personal information excluding personal number
Employment management, public relations activities, etc.
B. Purpose of use of specified personal information (excluding temporary staff)
Preparation of Gensen Choshuhyo and statutory records
Affairs related to health insurance and welfare pension insurance
Administrative work related to employment insurance
Affairs related to employment insurance
2. disclosure and deposit of personal information to third parties
Specified personal information will not be disclosed to any third party, except for the exceptions specified in the Number Law, and personal information will not be disclosed to any third party, except in any of the following cases
When the customer has given prior consent.
When the Company judges that there is an imminent danger to the life, body, or property of the customer.
When required by law.
When contributing to statistics that cannot be used to identify individuals
When the handling of personal information is entrusted to a third party within the scope necessary to achieve the purpose of use.
In the event that the handling of personal information is entrusted to a third party, the Company shall take the necessary measures to ensure that the information is properly protected in accordance with the Company’s personal information handling regulations, such as confirming the information management system of the entrusted party and concluding a confidentiality agreement. 3.
Personal information entrusted by a third party
Our company is entrusted by a third party other than the person himself/herself with a contract and handles personal information in accordance with that contract. However, we do not have the authority to correct, delete, or suspend the service of personal information.
(Reference) Handling of personal information by a third party means, for example, that you are working for a company and the company has entrusted us with year-end adjustment. In this case, even if the person in question contacts us directly, we do not have the authority to disclose, etc., so please contact the company where the person works.
Joint use of personal information
The Company may share the personal information it acquires and retains, excluding specified personal information, with group companies, etc. within the scope necessary to achieve the purposes of use described in 1 above.
Items of personal information to be used jointly
All items of personal information obtained may be used jointly, but group companies, etc. will only use items of personal information necessary for the execution of their business.
2. Purposes of use of personal information to be used jointly The same as in “1. Purposes of use of personal information including acquisition and retained personal data.
Scope of joint use of personal information
A. Kiyoo Uchikawa Certified Public Accountant Office
B. Saito LLP, U.S. Certified Public Accountants
C. Kiyoo Uchikawa Administrative Scrivener Office
D.Teruji Shirai Administrative Scrivener Office
E.Sato Seiichi administrative scrivener office
F.Kota Masuda administrative scrivener office
G.Compasso Labor and Social Insurance Lawyer Corporation
H.AMS Research Institute, Inc.
I.Tokyo Partner Accounting Office Co.
J.Compasso Business Support Corporation
K.TKC Medical Care and Welfare Research Institute, Inc.
L.TKC Management and Labor Relations Association
4. Party Responsible for Management of Personal Information Used Jointly
Personal Information Protection Manager of Compasso Tax Corporation
Method of obtaining personal information to be used jointly
Personal information shall be obtained in writing (including electromagnetic records such as faxes, e-mails, and entry forms on websites), photographs, videos, or orally (interviews, telephone calls, etc.).
Request for disclosure, etc. of retained personal data
Please refer to the “Guide to Procedures for Requesting Disclosure, etc. Based on the Act on the Protection of Personal Information”. For inquiries within the scope of the contract from clients who have concluded an advisory contract with the Company, the contact person at the normal contact point will respond as before according to the contract.
Guide to procedures for requesting disclosure, etc. based on the Act on the Protection of Personal Information
This guide sets forth the procedures for requesting disclosure, correction, addition, deletion, cessation of use, deletion, cessation of provision to third parties, and notification of the purpose of use (hereinafter referred to as “disclosure, etc.”) of personal information held by the Company from the person in question or his/her representative in accordance with the Act on the Protection of Personal Information. If you wish to request disclosure, etc., please follow the procedures outlined in this guide.
Contact for inquiries
To make a request for disclosure, etc., please send the prescribed request form for personal information disclosure, etc., together with the necessary documents, etc., to the following address by mail. We would appreciate it if you could write in red on the envelope, “Request for Disclosure, etc., Form Enclosed.
If you have any complaints or inquiries about personal information, please contact us at the following address.
Personal Information Protection Manager, Compasso Tax Corporation, 9F Shibuya Place, 1-10-5 Dogenzaka, Shibuya-ku, Tokyo 150-0043, Japan
TEL 03-3476-2233 FAX 03-3476-5958
2 Scope of disclosure, etc.
The scope of disclosure, etc. shall include the name, address, and purpose of use of the person, as well as personal data in our possession that we have obtained and are currently holding. 3.
Documents to be submitted when the person himself/herself makes the request
Please submit all three items below.
Personal Information Disclosure Request Form (Please affix the seal of your seal registration certificate)
A certificate of registered seal (dated within 3 months of the date of request)
Photocopy of an official certificate with your photo (driver’s license, passport, personal number card, etc.), health insurance card, or pension book.
For certificates, etc., only the part that contains the name, date of birth, and address of the applicant can be used for identification. In the case of a personal identification number card, please photocopy only the front of the card, and in the case of a certificate that includes your permanent address, basic pension number, etc., please cover the permanent address, etc., with a piece of paper, etc.
If your current address is different from the address we have on file due to a change of residence, please submit a certificate of residence or a copy of your family register that shows the history of your change of residence.
If we are unable to verify your identity because the required documents are not enclosed or the documents are unclear, we will return the set of documents you submitted. We apologize for the inconvenience, but please prepare the necessary documents and submit the request again. 4.
Documents to be submitted when a representative makes a request
If the request is made by a representative (person with parental authority, guardian of a minor, conservator, assistant, guardian of an adult, voluntary guardian, or representative authorized by the person), please submit all four of the following documents.
Request Form for Disclosure of Personal Information (Please affix the seal of the person’s seal registration certificate)
2. A certificate of the person’s seal impression (dated within 3 months of the date of the request)
3. A copy of the proxy’s official identification card with photo (driver’s license, passport, personal number card, etc.), health insurance card, or pension book
4. A letter of attorney (please affix the seal from the person’s seal registration certificate), a copy of the family register, a certificate of registered matters from the Legal Affairs Bureau, or any other document that confirms the existence and scope of the power of attorney.
The form of the power of attorney can be freely chosen, but please include the following items.
Date of entry
Name, furigana, address, and seal of the principal
Scope of authority to be delegated to the proxy Name, furigana, address, and seal of the proxy
Other points to be noted are the same as in “3.
5. requests for correction, addition, or deletion
If there is an error in the personal data we hold, you may request that we correct, add, or delete the content. When making a request, please enclose documentation that shows the correct data, or indicate in the request form how the Company can confirm the fact, so that we can respond more quickly.
6. request for cessation of use, deletion, and cessation of provision to third parties
You may request that we stop using, delete, or stop providing your personal data to a third party. When making a request, please enclose reference materials or describe in the request form a method by which the Company can confirm the fact of the request, so that we can respond more quickly.
7. response method
In order to carefully confirm the identity of the individual, we will only respond by mail to the address of the individual in writing (non-forwarding mail). If there is no personal data in our possession, or if we are unable to respond to your request due to legal requirements, we will notify you to that effect in our response. We will try to respond to your request as soon as possible after we receive it, but please understand that our response may be delayed if there is congestion at the counter or other circumstances related to our business.
No fee will be charged for requests for correction, addition, deletion, suspension of use, deletion, or suspension of provision to third parties. Responses will be sent by registered mail.
For requests for disclosure and notification of purpose of use, please enclose postage stamps for the following fees with the request form for personal information disclosure, etc., as the actual cost of postage for one request per person.
If you wish to receive a response by registered mail
Handling charge: 430 yen
If you wish to receive a response by registered mail (basic type)
Handling charge: 650 yen
Can only be received at a post office.
If you would like to receive a response by personal delivery mail (special type)
Handling charge 650 yen
Can be received at home.
The recipient’s telephone number must be written on the front of the envelope.
Please note that the fee for the request for disclosure will not be refunded in the event that the subject retained personal data does not exist or the request cannot be fulfilled due to legal requirements. 9.
9. purpose of use of personal information obtained through requests for disclosure, etc.
Personal information, such as the request form and identification documents submitted for a request for disclosure, etc., will be handled only to the extent necessary to respond to the request for disclosure, etc., including replying to the person or his/her representative regarding the request for disclosure, etc., confirming any unclear points, and managing whether the request has been implemented or answered promptly. Above